10.5.2.4 College of Dentistry
[US: 11/8/1999; 2/13/2023]
10.5.2.4.1 Academic Disciplinary Policy (ADP) Number One – Basis for Academic Discipline
This policy defines the basis for academic discipline in the D.M.D. program. Disciplinary action for students in the D.M.D. program will be initiated upon unsatisfactory performance. [US: 2/13/2023]
10.5.2.4.1.1 Methods and Procedures Related to Basis for Academic Discipline
Requests to alter academic disciplinary action will be made in writing to the Faculty Council. (Refer to the Rules of the Faculty, Section III, 1.1.) [US: 2/13/2023]
10.5.2.4.2 Academic Disciplinary Policy (ADP) Number Two - Probation
[US: 2/8/2016; 2/13/2023]
This describes the conditions that will result in a student being placed on probation, the terms of probation, and the conditions for removal from probation.
10.5.2.4.2.1 Methods and Procedures Related to Probation
10.5.2.4.2.1.1 Placement on Probation
[US: 2/13/2023]
A student shall be placed on probation immediately after any of the following has occurred:
- The student has completed any academic year with a grade point average (GPA) for the academic year less than 2.75;
- The student has received a failing (E or F) final course grade;
- The student has been placed in a modified curriculum;
- The student has been reinstated after suspension.
10.5.2.4.2.2 Methods and Procedures Related to Probation
10.5.2.4.2.2.1 Limitation on the use of probation
The Academic Performance Committee (APC) shall place a student on probation only if, based on the student’s performance in the College of Dentistry’s course work (including but not limited to grades, attendance, motivation, work ethic, and professionalism), it has determined that the student has the potential of meeting graduation requirements after addressing academic shortcomings and receiving counseling to address issues that may be contributing to the academic problems. Otherwise, the APC shall recommend dismissal from the program. [US: 2/13/2023]
10.5.2.4.2.2.2 Duration of Probation
[US: 2/13/2023]
The duration of probation shall be established by the APC. The following rules for establishing the minimum duration of probation shall apply:
- In the case of probation for a yearly GPA less than 2.75, the minimum duration of probation shall be one academic semester following the academic year in which the GPA occurred.
- In the case of a failing grade, the probation shall begin the day this failing grade is reported to the Office of Academic Affairs and continue for at least one academic semester after the semester in which a passing grade has been achieved.
- In the case of a student who has been placed in a modified curriculum, the minimum duration of probation shall be the entire period in which a student is enrolled in a modified curriculum and at least one academic semester after the student has been allowed to resume in the College’s regular curriculum.
- In the case of a student who has been suspended, the minimum duration of probation shall be at least two semesters year after the student has been re- admitted after suspension.
10.5.2.4.2.2.3 Terms of Probation
The terms of probation will be established by the APC. Terms shall include a statement whether the student is eligible to participate in extracurricular College activities (see ADP Policy Number Eight, SR 10.5.2.11). [US: 2/13/2023]
10.5.2.4.2.2.4 Notification of Probation
Probation begins automatically by the conditions listed in the Policy Statement, not by decision of the APC.
The Associate Dean for Academic Affairs shall notify the student by a letter, within 15 working days of the date when one or more of the above conditions has occurred, with verified receipt of their status, the terms and minimum duration of probation, including the minimum conditions that must be fulfilled before the APC will consider removal from probation. [US: 2/13/2023]
10.5.2.4.2.2.5 Appeals
The decision to place a student on probation is automatic as stated in these policies. The terms of probation are decisions of the APC. Neither the terms of probation nor probation itself are subject to appeal within the college. [US: 2/13/2023]
10.5.2.4.2.2.6 Removal from Probation
The student shall be notified by letter with verified receipt from the Associate Dean for Academic Affairs that they have been removed from probation. Notwithstanding anything in the preceding, the APC may at any time elect to remove a student from probation. [US: 2/13/2023]
10.5.2.4.2.2.7 Responsible Agent for Probation
The Academic Performance Committee is the responsible agent for probation. [US: 2/13/2023]
10.5.2.4.3 Academic Disciplinary Policy (ADP) Number Three - Clinical Sanctions Including Suspension of Clinical Privileges
This section describes procedures for determining:
- Whether a student is subject to clinical sanctions including suspension of clinical privileges,
- Whether sanctions other than suspension of clinical privileges are appropriate, and if so, to determine which sanctions shall be applied,
- Durations of suspensions of clinical privileges for violations of professional conduct of varying seriousness,
- Whether a student’s problems delivering patient care are due to academic deficiencies, and
- Deciding, in the cases where academic deficiencies are the problem, whether to address the situation within individual courses or within a modified curriculum. [2/13/2023]
A student shall be subject to clinical sanctions, including suspension of clinical privileges, if the Clinical Performance Committee (CPC) determines that a student has 1) committee violations of professional conduct or 2) endangered or is deemed likely to endanger the safety or well-being of the patient. [2/13/2023]
10.5.2.4.3.1 Methods and Procedures Related to Clinical Sanctions Including Suspension of Clinical Privileges
[US: 2/13/2023]
10.5.2.4.3.1.1 Initial Determination that a Student May be Subject to Clinical Sanctions
[US: 2/13/2023]
The CPC shall consider applying sanctions that may include suspension of a student’s clinical privileges if 1) one or more member(s) of the clinical faculty are concerned that a student may meet one of the conditions in the Policy Statement or 2) a student has been removed from clinic during a clinic session. In both cases the CPC shall determine as soon as possible whether the student meets one of the conditions of the Policy Statement 10.5.2.6.1. In cases where the student will miss more than one clinic before the CPC can meet, the Dean of Clinical Affairs or a person designated by this Dean shall determine whether the student may return to clinic before the CPC meets.
10.5.2.4.3.1.2 Sanctions Options
The CPC may decide that: 1) no further action is warranted (if the student has been suspended from clinic they shall return to clinic without penalty), or 2) suspension of clinical privileges and/or other sanctions are indicated. Sanctions shall include but are not limited to: a report to relevant course directors; an incident report; a letter of record to be placed in the student’s file; and/or suspension of clinical privileges for a period of time. [US: 2/13/2023]
10.5.2.4.3.1.3 Removal from Clinic During a Clinic Session
A supervising clinical instructor, any Team Leader, the Division Chief for Comprehensive Care, and the Associate Dean of Clinical Affairs each have the authority to temporarily remove a student from clinic if they believe the student fulfills either of the conditions in SR 10.5.2.4.3. [US: 2/13/2023]
10.5.2.4.3.1.4 Determination that Professional Conduct Has Been Violated
Professional conduct includes behaviors that range in severity from those that are found only in course syllabi or the College’s Clinic Manuals (particularly, the College of Dentistry’s Behavioral Standards in Patient Care) to those that are found in the College Code (UKCD Code of Professional and Academic Responsibility) and the HCC Code (Health Care Colleges Code of Student Professional Conduct).
The CPC shall determine whether professional conduct has been violated, and if so, identify the particular violation.
10.5.2.4.3.1.5 College and HCC Code Violations
The College Code and the HCC Code are honor and professional codes that include hearing and appeal procedures that are separate from those in these Academic Disciplinary Policies. If the violation is covered in the College Code, the CPC shall report the infraction to a member of a Code Committee member (College Code, VI.B.2). If the violation is not covered by the College Code, but is covered by the HCC Code, the CPC shall report the violation to the Dean (HCC Code Article 6). The CPC shall continue the suspension of clinical privileges while the appropriate Code Committee or Hearing Committee considers the allegation if it determines that the student is likely to endanger the safety or well-being of patients. [US: 2/13/2023]
10.5.2.4.3.1.6 A Decision that No Violation Has Occurred
In the event that either the College Code Subcommittee or the HCC Code Hearing Committee decides that a violation has not occurred (a “not guilty” verdict in the case of the College Code), the student’s clinical privileges shall be immediately restored if they had been revoked during deliberations. All records of the allegation shall be removed from student, course, and CPC records. The same procedure shall apply in the case where an alleged violation has been successfully appealed. [US: 2/13/2023]
10.5.2.4.3.1.7 A Decision that a Violation Has Occurred
In the event a student is found to have committed a violation of professional conduct by the College Code Subcommittee or the HCC Code Hearing Committee, but remains enrolled in the College (i.e., sanctions imposed do not include suspension or dismissal), the CPC shall not impose sanctions in addition to those imposed by the Dean in response to the Subcommittee’s or Hearing Committee’s determination that a violation has occurred. [US: 2/13/2023]
10.5.2.4.3.1.8 Sanctions for Other Violations of Professional Conduct
If a violation of professional conduct is not included in the College Code or the HCC Code (e.g., it is not in these codes, but is included in, for example, the College’s Behavioral Standards in Patient Care), the CPC shall determine appropriate sanctions based on the particular situation and the seriousness of the violation. (See the Appendix in Student Handbook for a list of suggested sanctions for particular violations.) Repeated violations of professional conduct, and especially, repeated violations of the same standard shall be viewed as aggravating factors and may result in more severe sanctions. Suspension of clinical privileges may be a sanction, especially when the nature of the violation is such that the safety or well-being of patients is a concern. The CPC may impose tasks designed to help the student understand a particular standard of professional conduct (e.g., review of the standards, an essay etc.) as a condition that must be fulfilled before clinical privileges are restored. [US: 2/13/2023]
10.5.2.4.3.1.9 Serious Violations of Professional Conduct
In cases of serious violations of professional conduct that are not included in the College Code or HCC Code, the CPC may recommend to the Dean that a student be suspended or dismissed. [US: 2/13/2023]
10.5.2.4.3.1.10 Notification of the Student
The Chair of the CPC shall notify the student of sanctions via a letter with verified receipt. The letter should list all sanctions, the duration of any suspension of clinical privileges, a list of any tasks that must be completed before clinical privileges are restored, and notification of the student’s right to appeal. [US: 2/13/2023]
10.5.2.4.3.1.11 Appeals of Clinical Sanctions Including Suspension of Clinical Privileges
Appeals of clinical sanctions, including suspension of clinical privileges, shall be conducted as described in ADP Policy Number Seven (SR 10.5.2.10). [US: 2/13/2023]
10.5.2.4.3.1.12 Determination that Academic Deficiencies are Affecting Clinical Performance
In cases where the CPC concludes that professional conduct has not been violated, it shall determine whether a student lacks skill, knowledge, and judgment to successfully treat patients due to failure to master aspects of the college’s academic program. If the weaknesses are not such that they endanger patient safety, the CPC shall refer the weakness to clinical courses directors who will remediate the student as they deem is appropriate. [US: 2/13/2023]
If the CPC concludes the lack of skill, knowledge, and judgment are to the extent that patient safety or well-being is endangered, it shall suspend clinical privileges and recommend to the Academic Performance Committee (APC) that it consider placing the student in a modified curriculum (see ADP Policy Number Four, SR 10.5.2.7) or, as described in Policies Five (SR 10.5.2.8), and Six (SR 10.5.2.9), to suspend or dismiss the student. [US: 2/13/2023]
10.5.2.4.3.1.13 Notification of the Student - Modified Curriculum Due to Clinical Sanctions
In cases where the CPC recommends the APC consider placing a student in a modified curriculum, student notification shall be by the Associate Dean for Academic Affairs as described in ADP Policy Numbers Four (SR 10.5.2.7), Five (SR 10.5.2.8), and Six (SR 10.5.2.9). [US: 2/13/2023]
10.5.2.4.3.1.14 Appeals - Modified Curriculum Due to Clinical Sanctions
In cases where the CPC recommends that the APC consider placing a student in a modified curriculum, students should be notified of the right to appeal as described in ADP Policies Four (SR 10.5.2.7), Five (SR 10.5.2.8), and Six (SR 10.5.2.9). Appeals shall be conducted as described in Policy Number Seven (SR 10.5.2.10). [US: 2/13/2023]
10.5.2.4.3.1.15 Responsible Agents for Clinical Sanctions Including Suspension of Clinical Privileges
The Clinical Performance Committee and Academic Performance Committee are the responsible agents for clinical sanctions including suspension of clinical privileges. [US: 2/13/2023]
10.5.2.4.4 Academic Disciplinary Policy (ADP) Number Four - Modified Curriculum
[US: 2/13/2023]
This policy describes:
- The conditions that will result in a student being placed in a curriculum designed to remediate poor or failing performance while the student remains enrolled in the College (a “modified curriculum”)
- The process for requesting an appeal of placement in a modified curriculum, and
- The method of setting the conditions for allowing the student to resume the College’s regular curriculum after the completion of a modified curriculum.
10.5.2.4.4.1 Need for Modified Curriculum
[US: 2/13/2023]
The Academic Performance Committee (APC) shall in the absence of extraordinary circumstances place a student in a modified curriculum, which may include repeating a year of the curriculum, if any of the below conditions are true AND, in judgment of the APC, the student can best be helped by experiences within the College.
- The student has received, within the last four academic semesters (or, for first-year students, within two semesters), two or more failing (E or F) final course grades
- The student has received a failing (E or F) final course grade and a yearly grade point average (GPA) for all other courses of less than 2.75
- The student has received a failing (E or F) final course grade while on probation or
- The student has failed to meet the terms of probation or
- When on probation after the first year of the curriculum, the student achieved a cumulative GPA of less than 2.75 at the end of any semester or
- When on probation after the first year of the curriculum, the student achieved a yearly GPA of less than 2.75 or
- The student had their clinical privileges suspended by the Clinical Performance Committee and had been recommended by the CPC for a modified curriculum.
If in the judgment of the APC the student can best be helped by experiences exclusively outside the College, the APC shall suspend the student (see ADP Policy Number Five, SR 10.5.2.8). If the student is already in a modified curriculum and one or more of the above triggers occur, the APC shall suspend the student.
10.5.2.4.4.2 Methods and Procedures Related to Modified Curriculum
[US: 2/13/2023]
10.5.2.4.4.2.1 Limitation on the Use of Modified Curriculum
The APC shall place a student in a modified curriculum only if, based on the student’s performance in the College of Dentistry’s course work (including, but not limited to grades, attendance, motivation, work ethic, and professionalism), it has determined the student has the potential of meeting graduation requirements after addressing academic shortcomings and receiving counseling to address issues that may be contributing to the academic problems. Otherwise, the student shall be dismissed. [US: 2/13/2023]
10.5.2.4.4.2.2 Notification of Placement in a Modified Curriculum
Except under extraordinary circumstances, the Associate Dean for Academic Affairs shall notify the student that they will be placed in a modified curriculum within 15 working days of the date when one or more of the above conditions has occurred by a letter with verified receipt. The student shall be notified of the terms of the modified curriculum including the minimum conditions that must be fulfilled before the APC will consider allowing the student to resume the College’s regular curriculum. The letter must include notification of the student’s right to appeal and a summary of the procedures for appealing the decision. [US: 2/13/2023]
10.5.2.4.4.2.3 Terms of the Modified Curriculum
[US: 2/13/2023]
The APC shall determine: 1) the elements of the modified curriculum, 2) the standards for successful completion of each element of the modified curriculum, and 3) any other conditions to be met before the APC can consider allowing the student to resume the College’s regular curriculum. Customized curriculum may include, but not be limited to, retaking: portions of a course, entire courses, portions of an academic year, or the entire academic year. The terms of the modified curriculum must include the maximum time within which the student must complete the modified curriculum.
A modified curriculum must include courses and other experiences within the but may include courses and other experiences offered outside the College. The student shall be on probation while in the modified curriculum. Terms for resuming the regular curriculum shall include passing, with a grade of C or above, all failed courses. The calculation of the student’s GPA will include both the original failing grade and the new grade in the course. The student may be required to complete assessments, determined by the APC, of previously passed courses as part of the modified curriculum. This work will not be included in the calculation of the student’s GPA.
10.5.2.4.4.2.4 Appeal of Modified Curriculum
A student who has been placed in a modified curriculum may request an appeal of this decision. The request must be made in writing to the Dean within five working days of receipt of notification of being placed in a modified curriculum (see Academic Disciplinary Policy Seven, SR 10.5.2.10). [US: 2/13/2023]
10.5.2.4.4.2.5 Reinstatement into the College's Regular Curriculum Following Completion of a Modified Curriculum
When the student has completed the elements of the modified curriculum, has demonstrated that they can perform at the level required to graduate from the College, and has met other terms for resumption recommended by the APC, the APC may allow them to resume the College’s regular curriculum. Following resumption, the student shall be placed on probation for the entire semester into which they have been placed and will be subject to terms recommended by the APC. The student shall be notified by a letter from the Associate Dean for Academic Affairs that they have been reinstated into the regular curriculum. Notwithstanding anything in the preceding, the APC may at any time reinstate a student into the regular curriculum. [US: 2/13/2023]
10.5.2.4.4.2.6 Consequences of Failure to Complete a Modified Curriculum
A student who has not completed the modified curriculum within the maximum time allowed by the APC shall be dismissed and will no longer be eligible for reinstatement. [US: 2/13/2023]
10.5.2.4.4.2.7 Responsible Agent for Modified Curriculum
The Academic Performance Committee is the responsible agenda for modified curriculum. [US: 2/13/2023]
10.5.2.4.5 Academic Disciplinary Policy (ADP) Number Five - Suspension
[US: 2/8/2016; 2/13/2023]
This policy describes the conditions that will result in a student being suspended from the College and the process for requesting an appeal of the suspension.
The Academic Performance Committee (APC) shall in the absence of extraordinary circumstances suspend a student if any of the below conditions are true AND, in judgment of the APC, they are likely to be helped by experiences exclusively outside of the College.
- The student received, within the last four semesters (or, for first-year students, within two semesters) two or more failing (E or F) final course grades
- The student received a failing (E or F) final course grade and a yearly grade point average (GPA) for all other courses of less than 2.75
- The student received a failing (E or F) final course grade while on probation
- The student failed to meet the terms of probation
- While on probation after the first year of the curriculum, the student achieved a cumulative GPA of less than 2.75 at the end of any semester
- When on probation after the first year of the curriculum, the student achieved an annual GPA of less than 2.75
- The student had already been placed in a modified curriculum and one or more of the above conditions occur
10.5.2.4.5.1 Suspension Methods and Procedures Related to Suspension
[US: 2/13/2023]
10.5.2.4.5.1.1 Limitation on the Use of Suspension
The Academic Performance Committee shall suspend a student only if, based on the student’s performance in the College of Dentistry’s course work (including, but not limited to grades, attendance, motivation, work ethic, and professionalism), it has determined the student has the potential of meeting graduation requirements after addressing academic shortcomings and receiving counseling to address issues that may be contributing to the academic problems. Otherwise the APC shall recommend dismissal. [US: 2/13/2023]
10.5.2.4.5.1.2 Notification of Suspension
The Associate Dean for Academic Affairs shall notify the student by letter with verified receipt that they are being suspended. Expect under extraordinary circumstances, the student will be notified within 15 working days of the date when one or more of the above conditions has occurred. The terms of suspension will include the minimum conditions that must be fulfilled before the Associate Dean for Academic Affairs will consider reinstatement of the student in the College curriculum. The letter must include notification of the student’s right to appeal and a summary of the procedures for appealing the decision. [US: 2/13/2023]
10.5.2.4.5.1.3 Terms of Suspension
The APC shall recommend to the Dean the terms for consideration of reinstatement following suspension. If the APC determines the student might benefit from additional course work or other remediation experiences available outside the College, it shall specify the particular course work and/or the particular customized experiences the student must complete prior to consideration of reinstatement. Terms for reinstatement shall include grades of C or higher in all courses and evidence of completion of any specially designed curriculum offered outside the College. The terms of suspension must include the maximum time within which the student must gain readmission.[US: 2/13/2023]
10.5.2.4.5.1.4 Appeal of Suspension
A suspended student may appeal this decision. The appeal request must be made in writing to the Dean within five working days of receipt of notification of suspension (see ADP Number Seven, SR 10.5.2.10) program. [US: 2/13/2023]
10.5.2.4.5.1.5 Reinstatement Following Suspension
When the student has demonstrated that the student can perform at the level required to graduate from the College, and has met the terms of readmission recommended by the APC, the Dean may readmit the student. However, granting a request for reinstatement is not automatic. Procedures for considering and granting reinstatement can be found in ADP Number Nine, SR 10.5.2.12. [US: 2/13/2023]
10.5.2.4.5.1.6 Consequences of Failure to Gain Reinstatement
A student who has not been reinstated within the maximum time allowed by the APC shall be dismissed and will no longer be eligible for reinstatement. [US: 2/13/2023]
10.5.2.4.5.1.7 Responsible Agent for Suspension
The Academic Performance Committee is the responsible agent for suspension. [US: 2/13/2023]
The Academic Performance Committee.
10.5.2.4.6 Academic Disciplinary Policy (ADP) Number Six - Dismissal
[US: 2/8/2016; 2/13/2023]
This policy describes the conditions that will result in a student being dismissed from the College and the process for requesting an appeal of the dismissal.
The Academic Performance Committee (APC) shall in the absence of extraordinary circumstances dismiss a student if:
- The student failed to meet the terms of a modified curriculum or suspension
-
The student becomes subject to either a modified curriculum or suspension and has been previously placed in a modified curriculum or suspended
-
The student failed to be reinstated in the regular College curriculum within the maximum time allowed by the APC after being placed on a modified curriculum
- The student failed to convince the APC, based on the student’s performance in the College of Dentistry’s course work (including, but not limited to grades, attendance,
-
The student failed to convince the APC, based on the student’s performance in the College of Dentistry’s course work (including, but not limited to grades, attendance, motivation, work ethic, and professionalism), that the student has the potential of meeting graduation requirements.
A dismissed student shall not be reinstated.
10.5.2.4.6.1 Methods and Procedures Related to Dismissal
[US: 2/13/2023]
10.5.2.4.6.1.1 Notification of Dismissal
[US: 2/13/2023]
Except under extraordinary circumstances, the Associate Dean for Academic Affairs shall notify the student that they are being dismissed within 15 working days of the date when one or more of the above conditions has occurred by a letter with verified receipt. The letter must include notification of the student’s right to appeal and a summary of the procedures for appealing the decision.
10.5.2.4.6.1.2 Appeal of Dismissal
A dismissed student may appeal this decision. The appeal request must be made in writing to the Dean within 5 working days of receipt of notification of dismissal (see ADP Number Seven, SR 10.5.2.10 program ). [US: 2/13/2023]
10.5.2.4.6.1.3 Responsible Agent - Dismissal
The Academic Performance Committee is the responsible agent for dismissal. [US: 2/13/2023]
10.5.2.4.7 Academic Disciplinary Policy (ADP) Number Seven - Appeal Procedures
[US: 2/13/2023]
This policy defines the procedures by which decisions to impose clinical sanctions, including suspension of clinical privileges, and decisions to suspend, dismiss, or place a student in a modified curriculum can be appealed.
A student for whom clinical sanctions have been imposed, including suspension of clinical privileges or who has been suspended, dismissed, or placed in a modified curriculum may request an appeal of such a decision according to the procedures listed in this policy.
10.5.2.4.7.1 Methods and Procedures Related to Appeal Procedures
[US: 2/13/2023]
10.5.2.4.7.1.1 Appeal Deadlines
A meeting to consider the appeal shall be allowed if the Dean receives the appeal within five (5) working days after the date the student receives notice of the clinical sanctions or disciplinary action. This meeting shall occur no later than ten (10) working days following receipt of the written request appealing the decision. [US: 2/13/2023]
10.5.2.4.7.1.2 Grounds for Appeal
[US: 2/13/2023]
The student shall state in a written request the grounds for requesting a meeting to consider the appeal. Acceptable grounds for appeal include but are not limited to the following:
- The academic disciplinary action or clinical sanctions were the result of circumstances beyond the student’s control.
- The grounds for clinical sanctions or academic disciplinary action involve circumstances not known by the CPC, APC, or the Dean.
10.5.2.4.7.1.3 Participation in College Activities after Notice of Clinical Sanctions or Placement in a Modified Curriculum, Suspension or Dismissal
After receiving notice of such an academic disciplinary action, the student will be ineligible to participate in the College’s regular curriculum, including didactic classes, preclinical laboratories, extracurricular activities, and clinics. In the case where the disciplinary action is to place the student in a modified curriculum, the student shall be eligible to participate in activities only to the extent allowed by that curriculum. [US: 2/13/2023]
10.5.2.4.7.1.4 Participation in College Activities During Appeal
Upon the Dean’s receipt of the written appeal and until a decision has been made by the Dean following the meeting, the student will be allowed to continue in College’s regular curriculum. The latter includes didactic classes, pre-clinical laboratories, and extracurricular activities. The student shall be allowed to participate in clinics provided, in the judgment of the CPC, the student is able to safely treat patients. [US: 2/13/2023]
10.5.2.4.7.1.5 The Appeals Committee
The Appeals Committee. Upon receipt of a student’s appeal, the Dean shall select three members of the faculty to serve on an Appeals Committee. The following members of the faculty are ineligible to serve: the student’s advisor and team leader, any course director who issued the student a failing grade or was involved in suspending the student’s clinical privileges, the members of the CPC that issued the latest clinical sanction, and members of the APC that issued the latest academic disciplinary action. The Dean shall designate one of the Appeals Committee members to serve as Chair. [US: 2/13/2023]
10.5.2.4.7.1.6 Preliminary Meeting of the Appeals Committee
Prior to the meeting to consider the appeal, the Committee will convene to review the student’s records, documents submitted by the APC or CPC (if appropriate), and the appeal materials submitted by the student. [US: 2/13/2023]
10.5.2.4.7.1.7 Appealing Student's Pre-Meeting Rights
Prior to the meeting to consider the appeal, the appealing student shall be allowed to inspect their academic record and all documents submitted by the APC or the CPC to the Appeals Committee, and shall be entitled to choose a full-time member of the faculty or a fellow student to present supporting statements. [US: 2/13/2023]
10.5.2.4.7.1.8 Persons Allowed to Present Statements at the Meeting
The following persons shall be allowed to make statements at the meeting:
- The appealing student.
- A full-time member of the faculty or a student selected by the appealing student.
- A member or members of the faculty or others selected by the Appeals Committee who it believes may be able to clarify issues related to the appeal.
10.5.2.4.7.1.9 Attendance during the Appeal Meeting
[US: 2/13/2023]
During the meeting, the following conditions shall apply:
- All Appeal Committee members shall be in attendance for the entire duration of the meeting and deliberations. (If a break is needed, the meeting and deliberations will be suspended during that time period.)
- The appealing student and their representative may be in attendance for the entire duration of the meeting, excluding deliberations.
- A staff employee shall be present to take minutes of the meeting and deliberations.
- Persons presenting statements other than the appealing student shall only attend the meeting while they are making their statement.
- No other persons than those listed above shall be allowed to be present during the meeting.
10.5.2.4.7.1.10 Statements Allowed During the Meeting
[US: 2/13/2023]
During the meeting, statements that shall be allowed will include but not be limited to:
- Statements clarifying the procedures to be followed during the appeal meeting.
- The appealing student’s statement of the grounds for their appeal.
- The statement of the member of the faculty or the student who is supporting the appealing student.
- Statements from any faculty member or course director whose statement could clarify issues related to the appeal.
10.5.2.4.7.1.11 Transmittal of Appeals Committee's Recommendations to the Dean
Following completion of deliberations and within 3 working days after the meeting, the committee will render to the Dean a recommendation and rationale for that recommendation. This recommendation is advisory to the Dean. The committee will also render to the Dean the minutes of the appeal proceedings. [US: 2/13/2023]
10.5.2.4.7.1.12 Dean's Decision
After considering the student’s reasons for appealing the APC’s disciplinary action (or the CPC’s Clinical Sanctions) and the recommendation from the Appeals Committee, the Dean shall decide whether to grant or reject the appeal. The decision shall be communicated to the student by a letter with verified receipt. The decision of the Dean is final for the College. [US: 2/13/2023]
10.5.2.4.7.1.13 Appeals to the Ombud and the University Appeals Board
If the student wishes to appeal the Dean’s decision, further appeal may be directed through the Academic Ombud and the University Appeals Board as described in University Senate Rules 6.2 and 6.5. [US: 2/13/2023]
10.5.2.4.7.1.14 Participation in Student Activities During Appeals to the Ombud and University Appeals Board
Should the Ombud recommend that the University Appeals Board hear the student’s appeal, the student will be allowed to continue in College’s regular curriculum until a final decision is made. These activities shall include didactic classes, pre-clinical laboratories, and extracurricular activities. The student shall be allowed to participate in clinics provided, in the judgment of the CPC, the student is able to safely treat patients. [US: 2/13/2023]
10.5.2.4.7.1.15 Responsible Agent for Appeals Procedures
The Dean is the responsible agent for appeals procedures. [US: 2/13/2023]
10.5.2.4.8 Academic Disciplinary Policy (ADP) Number Eight – Participation in Curricular Privileges or Extracurricular Activities While on Academic Probation
[US: 2/13/2023]
This policy defines curricular and extracurricular restrictions for students on academic probation.
A student who is on a modified curriculum or on academic probation, after being readmitted from suspension, will be excluded from participation in curricular privileges, such as taking a non-required elective course, or extracurricular activities of the College of Dentistry, including:
- Taking non-required selective courses
- Serving as an officer or committee member of any College of Dentistry organization or committee
- Participating in any extracurricular research activities
- Representing the College of Dentistry in local, state or national extracurricular organizations. if the participation involves the expenditure of an appreciable amount of time.
Participation in these activities will be considered a violation of the terms of probation.
A student who is on probation for any other reason is strongly discouraged to from participating in the above-mentioned activities.
10.5.2.4.8.1.1 Methods and Procedures Related to Participation in Curricular Privileges or Extracurricular Activities While on Academic Probation
The APC will include these restrictions in the terms of probation. [US: 2/13/2023]
10.5.2.4.9 Academic Disciplinary Policy (ADP) Number Nine - Reinstatement Following Academic Suspension
This policy defines the process for reinstatement following academic suspension. A student on academic suspension may apply for reinstatement under academic probation. [US: 2/13/2023]
10.5.2.4.9.1 Methods and Procedures Related to Reinstatement Following Academic Suspension
[US: 2/13/2023]
10.5.2.4.9.1.1 Requesting Reinstatement
A student may be considered for reinstatement upon submission of a written request to the Dean. [US: 2/13/2023]
10.5.2.4.9.1.2 Appointment of Ad Hoc Reinstatement Committee
The Dean will appoint an Ad Hoc Reinstatement Committee of three (3) members of the full-time faculty to review the case if the student requested reinstatement within the given timeframe. The Dean will appoint one of the faculty members as Chair. [US: 2/13/2023]
10.5.2.4.9.1.3 Ad Hoc Reinstatement Committee Proceedings
A meeting to consider the reinstatement shall occur no later than ten (10) working days following receipt of the written request for reinstatement. The Chair will notify the student of the meeting date, time, and place. The student will be given the opportunity to present the basis for requesting the reinstatement. The Reinstatement Committee will be given the opportunity to ask relevant questions of the student. Following deliberations by the Reinstatement Committee, and within three (3) working days after the meeting, the Reinstatement Committee will render to the Dean their recommendations and rationale for that recommendation and the minutes of the Reinstatement Committee proceedings. [US: 2/13/2023]
10.5.2.4.9.1.4 Role of the Dean
After reviewing the recommendations of the Reinstatement Committee, the Dean will make a decision and communicate that decision to the student. The decision of the Dean is final for the College. [US: 2/13/2023]
10.5.2.4.9.1.5 Approval by the Dean
If reinstated by the Dean, the student will be placed on academic probation for a minimum of two academic semesters. If it is determined that the terms of suspension have not been met, this shall be communicated to the student. The student remains on academic suspension if it is determined that the student may be able to meet the terms of suspension within the remaining timeframe. Otherwise the student will be dismissed from the College. [US: 2/13/2023]
10.5.2.4.9.1.6 Purview of the Academic Performance Committee
Other terms of probation may be recommended by the Academic Performance Committee. [US: 2/13/2023]
10.5.2.4.9.1.7 Responsible Agent for Reinstatement Following Academic Suspension
The Dean is the responsible agent for reinstatement following academic suspension. [US: 2/13/2023]